Bylaws

Association of Retired Faculty and Staff
Western Carolina University

Preamble: The name of this association is the Western Carolina University Association of Retired Faculty and Staff.  The purpose of the association is to enhance communication between retired faculty and staff and also with Western Carolina University.  The Association shall promote the mutual interests of Western Carolina University as well as retired faculty and staff through regular meetings, communication and activities for retired faculty and staff.

I.  Membership.

The Association’s members shall include retired faculty and staff from Western Carolina University as well as retired faculty and staff from other institutions that spent a significant part of their careers at Western Carolina University.  Member’s spouses, partners and significant others shall be eligible for membership and are entitled to attend meetings.  Questions concerning membership shall be determined by a majority vote of the Executive Committee.

II. Officers.

The officers shall be a President and President-elect, who shall be elected for one-year terms; a Secretary, a Treasurer, and sixteen Executive Committee Representatives, who shall be elected for two-year terms and be re-electable without limit; and the immediate Past President.  All officers shall discharge the duties usually associated with the offices to which they are elected.  Elections shall be held once a year at the general meetings.  The President and President-elect will be responsible for the programs for the general meetings and for leadership in providing a planning structure for general meetings and executive committee meetings.

III. Executive Committee.

The Executive Committee shall consist of the elected officers and the Past President.  The Executive Committee is authorized to review and continue the affairs of the Association between general meetings, including the appointment of committees.

IV. Election of Officers.

Officers shall be elected annually, and shall take office upon election.  Nominations will be presented by a Nominating Committee appointed by the President after conferring with the President-elect.  Additional nominations may be made from the floor.

V. Vacancies in Office.

In the event of a vacancy in the office of President, the President-elect shall become President.  A vacancy in any other office shall be filled by presidential appointment.

VI. Dues.

To be considered in good standing, dues for each fiscal year must be paid to the Treasurer at regular meetings or mailed to the Treasurer.  It shall be the duty of the Treasurer to maintain records of dues payment.

VII. Funds.

Funds of the Association shall be kept in a local bank, and checks may be drawn by the signature of the Treasurer or the President.  The dues amount and date of payment shall be set by the Executive Committee.  At the discretion of the Association, a proportion of the dues may be contributed to the library, for scholarships or other university causes.

VII. Meetings.

The members of the Association shall meet at least once a semester during the academic year.  Special meetings may be called by the Executive Committee on reasonable notice.

IX. Quorums.

A quorum of twelve percent of the members in good standing is required for transactions of business at general meetings.  A quorum of the Executive Committee is five members.  The presence of a quorum will be determined by the President.

X. Amendments.

These bylaws may be amended by a majority vote at any regular or special general meeting of the Association.